Personal & Team Assistant

Job ID 10143119 Location Richmond, Australia Business The Walt Disney Company (Corporate) Date posted Mar. 16, 2026

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Job Summary:

Wherever you are in the amazing world of Disney, you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of Disney, defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration, results in an inclusive employee experience characterised by continuous learning, development and achievement.

This role will provide proactive support to two Assistant Chief Counsel across a spectrum of activities to enable the Leaders to perform their roles more effectively and efficiently. The role will also provide day to day administrative support for the Australia & NZ Legal team.

Key responsibilities:

Managing Office/Administration

Maintaining and proactively managing schedules and diaries
Support with obtaining relevant approvals required by the including budget, headcount, contracts etc.
First point of contact for all external/internal phone calls, and dealing and resolving issues as appropriate
Organising meetings, including scheduling appropriate rooms, organising catering, preparing agendas and taking minutes as required. Ensure attendees are invited and clear communication on meeting logistics, providing first line video conferencing technical support.
General office administration/organisation to ensure smooth running
Liaising with senior executives within and outside of TWDC
Maintaining contracts/agreements and coordinating signing of relevant documents
Special project development and coordination (e.g. team offsites)

Contract Administration & Corporate Secretarial

Assisting in the preparation and formatting of final, execution copies of contracts for signature by applicable TWDC signatories
Co-ordination of internal execution of agreements, company resolutions and minutes, including by local and international Disney directors and officeholders, including in accordance with applicable execution formalities
Manage the Legal team’s contract administration system, including receiving original agreements, preparing cover notes containing contract particulars, arranging signing packages and dispatching contracts for execution to Disney signatories and to external contracting parties
Maintaining the contract filing system including archiving contracts and periodic upload of executed contracts to the TWDC Legal centralised system
Assisting Disney lawyers and Company Secretary with preparation of annual reviews of TWDC group Australian and NZ entities and the preparation of company resolutions and other corporate secretarial documentation, including updating ASIC portal and lodgement of forms and working with Disney’s US Office of Corporate Secretary in updating central entity records
Accurate record keeping of Corporate Secretarial documentation and updating of TWDC ANZ group entities’ physical corporate registers
Assisting Disney lawyers in compiling necessary information to brief external law firms in the incorporation of new entities

Managing external law firm invoicing and payment, budgeting

Monitor prompt posting and payment of external law firm invoices via the matter management software application Legal Tracker (formally Serengeti)
Working with external law firms and Disney’s internal accounting, finance and accounts teams to create new matter records with external law firms using the Legal Tracker system and managing all external law firm / vendor invoices, including prompt posting/payment
Assist Head of Legal, Australia & NZ with preparation of budget information in relation to expenses, particularly T&E, and law firm expenditure
Use of SAP system for accurate and timely raising Purchase Orders, GR’s and invoices for payment

Managing Travel

Extensive management of all local, inter-state and overseas travel including but not limited to flights, accommodation, transportation, and courier and freight management
Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment & transport

Travel & Expense Claims

Accurate preparation and coordination of expense claims ensuring timely reimbursement using Concur and Citibank online statements in compliance with company policy for the HSF

Budget Management

Use of Financial system for accurate and timely raising of Purchase Orders, GR’s and invoices for payment
Assist with preparation of budget information in relation to expenses, particularly T&E

Events

Organising team and Company events as required including budget control and financial reporting

Ideal experience:

Extensive experience in providing executive support and assistance at a senior level ideally within the Legal sector
Experience in dealing with senior stakeholders in a highly professional manner
Experience of maintaining utmost levels of confidentiality and discretion
Advanced Microsoft Office skills essential
Advanced Powerpoint experience preferred
Experience in organising workshops and meetings, including preparation and distribution of agendas, papers and minutes
Experience of managing first line budgets
SAP knowledge advantageous
Concur knowledge advantageous
Industry background advantageous and/or interest in the Media & Entertainment industry

Additional Information:

This is unique opportunity to join the talented team that develops and delivers unparalleled entertainment across Australia and New Zealand so if this role captures your imagination, then apply now!

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

The Walt Disney Company can provide individual accessibility support that may be needed during your interview process. Please let us know of accommodations that may assist in helping you feel welcome by emailing wdi.careers.au@disney.com.

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About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company (Australia) P/L, which is part of a business we call The Walt Disney Company (Corporate).

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