Executive Assistant

Job ID 10149419 Location New York, New York, United States Business The Walt Disney Studios Date posted May 01, 2026

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Job Summary:

Responsibilities:

Executive & Administrative Support

Provide high-level administrative support to the Sr. VP of Domestic Publicity, managing day-to-day priorities and workflow.
Manage and maintain the VP’s calendar, including scheduling meetings, long-term planning, and coordinating travel.
Coordinate meeting logistics including room bookings, invitations, agendas, materials, and handouts via Outlook.
Field a high volume of phone calls, maintain an accurate phone log, and route inquiries appropriately.
Screen and flag priority emails and communications for the VP and relevant team members.
Take and distribute team meeting notes, tracking follow-ups and action items.
Maintain team distribution lists, office documents, and internal tracking systems.
Create, update, and maintain team documents and publicity tracking materials as requested.
Handle incoming mail, FedEx requests, and office supply orders.

Publicity & Media Coordination

Manage National Breaks distribution across publicity channels.
Compile and update media outlet reports and press tracking for the VP.
Send the Daily Buzz report covering the VP’s outlets by 1:00 PM daily.
Lead the New York Reviews & Critics Grid, tracking media coverage and reviews.
Maintain and update press cheat sheets and outlet reference materials for the VP.
Support publicity campaigns by coordinating press screenings and media-related events.

Screenings, Events & Campaign Logistics

Book and manage New York theatrical screenings for press, talent representatives, and publicity events.
Coordinate RSVP management for premieres, screenings, junkets, and press events.
Arrange transportation logistics for campaigns, including premieres, press events, and junkets.
Manage event transportation and car services in New York for executives, talent, and media.
Coordinate hotel accommodations in New York for talent, filmmakers, and press when required.
Assist with domestic and international travel bookings for talent and filmmakers, including private jet requests when applicable.

Financial & Budget Management

Prepare and submit business expense reports in a timely manner.
Process and track New York publicity invoices and vendor payments.
Work with Procurement and Finance teams to process invoices and manage daily hires.
Serve as a point person for budget development and monitoring for publicity campaigns (junkets, tours, press events, etc.).
Track and manage contracts related to New York publicity initiatives.

Basic Qualifications

1+ years of administrative experience supporting the Director/Vice President level
Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion
Proactively anticipate needs of SVP and manage office time efficiently
Ability to maintain an efficient office, files, database, and information
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
Proven competency in general administrative skills including answering the phone, filing, etc.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
Technologically savvy
Strong people skills, including the ability to work effectively as part of a team.
Ability to be flexible with work schedule. Overtime and weekends required.
Positive attitude, proactive, resourceful and flexible
Maintain standards of strict confidentiality with respect to all matters and documents

The hiring range for this position in New York, NY is $62,400.00 to $83,600.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Entertainment Operations LLC, which is part of a business we call The Walt Disney Studios.

Disney Entertainment Operations LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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