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Administrative Coordinator (m/f/d)

Job ID 10142796 Location Papenburg, Germany Business Walt Disney Imagineering Date posted Feb. 20, 2026
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Job Summary:

The Administrate Coordinator provides support to the Walt Disney Imagineering site office team through guidance on processes in the daily site office routine, resolving challenges, and support relocation and travel processes.

This is position is on-site in Papenburg, Germany.

Responsibilities:

  • Support the site office team with day to day questions, proactively resolve day to day challenges and pitch in to help;

  • Manage inventory of the office supplies, then devise a more efficient way to keep things in stock; order supplies and equipment along with other office management responsibilities;

  • Schedule conference rooms, meetings and video chats;

  • Maintain different data for the team, such as organizational charts, distribution lists etc.)

  • Prepare regular reports and summaries as well as presentation for the team

  • Plan events like service anniversary, recognition parties, lunch-and-learns and team-building activities;

  • Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions; provide basic training on processes, tools, and methodologies.

  • Developing and continuous improving the travel strategy for business traveler:

    • Organization of transportation (early securing of local transportation capacities) and accommodation (housing identification and walks) together with internal and external partners

    • Allocation of accommodation and transportation for travelers and rotation management (cleaning schedule, key handovers, parking passes)

    • Communication with travelers and creation of information for travelers as part of “Know before you Go” presentations

    • Development and continuous improvement of the travel process to achieve efficiency gains

    • Maintaining travel tools (e.g. Smartsheet) and creating travel dashboards for various target groups

  • Help gather, collate, and distribute project data and reports to project teams and stakeholders. Supporting project managers with meeting preparation and follow-up (i.e. attending Core Team Meeting, preparing agendas and MoMs). Facilitating communication within the project team and with stakeholders

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About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Imagineering (Germany) GmbH, which is part of a business we call Walt Disney Imagineering.

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Explore this Location EMEA

Disney EMEA aims to drive growth, innovation and brand affinity across an extremely diverse collection of countries with a team of over 6,000 employees operating in 59 markets with offices in 29 countries.

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