Events Coordinator (Part-Time)

Job ID 10151292 Location Tampa, Florida, United States Business ESPN Date posted Jun. 23, 2026

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Job Summary:

At the direction of the Manager of the Gasparilla Bowl, the Clearwater Softball Invitational, and ESPN Events Basketball Invitational, the Tampa-based ESPN office is seeking a highly organized and detail-oriented individual to join our team in a part-time capacity. This role supports the operational and sponsorship functions of these events, contributing to the successful planning and execution of all. The ideal candidate will have a strong background in administrative tasks, budgeting, sponsorship support and tracking, event planning, and client communication.

Responsibilities:

Event Operations

Assist with planning events encompassing aspects such as operations, set up and breakdown, credentials, vendor relations and volunteer oversight
Manage and monitor event websites and AI
Storage and apparel management, organization, and distribution
In addition to the responsibilities listed, this role requires flexibility to adapt to evolving organizational needs, undertake tasks beyond those listed and contribute to projects as they arise ensuring the team’s objectives are achieved efficiently and effectively.

Sponsorship Support

Conduct research on potential sponsorship leads and partnership opportunities
Assist in the creation and customization of sponsor decks and presentations
Assist with sponsorship contracting, fulfillment, invoicing, tracking, and recaps
Track contractual elements of sponsorship and maintain an internal fulfillment tracker
Provide regular communication and updates to sponsors regarding deliverables and timelines
Assist with the planning and execution of sponsor-related events, signage, and activations
Serve as a point of contact for assigned sponsors, ensuring high-level service and responsiveness

Budget Management & Administration

Assist in the monthly management of the event budgets
Input, track, and reconcile expenses
Support leadership with preparation of budget reports and documentation

Administrative Support

Provide general administrative assistance to leadership, including scheduling, document organization, expense reports, and file management
Support with meeting preparation, note-taking, and follow-up tasks
Support on-site execution events as assigned

This candidate will receive hands-on experience and learn about how to execute premier collegiate events. This candidate can also grow their personal network with sponsors, vendors, local civic leaders, university administrators, and ESPN.

Required Qualifications:

Minimum 1 year of experience in a professional setting
Self-starter with experience in athletics and/or events operations, a team player attitude, and a willingness to assist wherever necessary
Highly organized and detail-oriented with excellent written and verbal skills
Ability to adapt, efficiently work on multiple projects at once and work as a team under tight deadlines
Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodation
Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint), Dropbox and SharePoint
Valid driver’s license and reliable transportation
The ability to work extended hours including evenings, weekends, and holidays
The ability to effectively work from home when necessary
Candidate must be able to work:
- Basketball Event Week – November 19-28, 2026 (subject to change)
- Bowl Week – December 12-19, 2026 (subject to change)
- Softball Event Week – February 16-21, 2027 (subject to change)

Preferred Qualifications:

Minimum 2 years of experience in a sport or event related capacity including a professional team, local organizing committee, Convention & Visitors Bureau, athletic department, or other related business.
Experience in event operations and sponsor management.
Understanding college football, softball, basketball, and the college bowl system.
Knowledge of ticket sales and corporate sales.
Graphic design skills highly preferred

Required Education:

High School Diploma or equivalent

Preferred Education:

College degree from a four-year college or university

#ESPNMedia

The hiring range for this position in Tampa, Florida is $27.71 to $33.15 per hour based on a 29-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About ESPN:

Working at ESPN is unlike anything else. That’s because we’re always finding new ways to interact with fans – however and wherever they connect with sports. Every day we’re doing things that no one has done, all in a dynamic culture where we defy odds and continuously outdo ourselves. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ESPN Productions, Inc, which is part of a business we call ESPN.

ESPN Productions, Inc is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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