Job Requirements

About the Role and Team

The Planning & Distribution Admin Assistant supports the effective flow of merchandise across Disney Store locations and online channels, helping to ensure the right products are in the right place at the right time.

Reporting to the Stock Distribution Manager, you will work closely with the Planning and Stock Distribution teams to help optimise stock flow across stores and online channels. The role supports the business in maximising sales and profitability by increasing full-price sell-through and minimising markdown. You will also provide day-to-day administrative and operational support to the Planning and Distribution teams, completing key daily and weekly activities that contribute to the overall efficiency of the function. 

This 6-month fixed-term contract role is based in our London Hammersmith office, with an expectation to work onsite four days per week.

Values

You’ll join a team grounded in our Disney values, acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Effectively manage stock into all bricks and mortar, concessions and between warehouse based on lead time, size, capacity and market performance to maximise sales and minimise markdown costs 
• Ensure timely allocation of all stock to meet the trading needs of the business, whether existing stock, new collections, new franchise launches or promotional stock 
• Be aware of any late lines or lines with limited stock that may affect ranging in stores and consider alternatives or work with store operations if a communication is required 
• Ensure the new launch allocation quantities take into account sales forecast, fixture fill and store lead time 
• Effectively control allocations through the allocation systems and spreadsheets 
• Analyse stock and sales performance by line and store to assist in effective allocations 
• Take responsibility for the liaison with Store Management on specific store issues and take action to address these 
• Be aware of timing of deliveries and work with the Planning team to ensure on-time deliveries to meet market specific launches and events 
• Prepare and review weekly sales performance for planning teams 
• Assist in running daily and weekly reporting tasks for both intake and sales 

Required Qualifications & Skills 

• Relevant experience in retail, planning, allocation, or administrative support roles.
• Previous experience working in a retail store environment, particularly in a branded or specialty retail setting.
• Proven experience in building effective relationships 
• Problem-solving skills with a flexible, collaborative approach to achieving joint goals.
• Strong numeracy and comfort working with data and figures.
• Proficiency with Excel and spreadsheets for allocation and reporting tasks.
• Strong communication and interpersonal skills to liaise effectively with store teams and internal stakeholders.
• Exceptional time management and organisational skills to handle multiple daily and weekly tasks.
• Team-oriented, customer-focused mindset with attention to detail and a service-minded approach. 
• Proficiency with presentation and productivity tools such as Outlook, Word, and PowerPoint to support reporting and communication.

The Perks

• 25 days annual leave
• Private medical insurance & dental care
• Complimentary admission to eligible Disney Theme Parks, giving you the opportunity to experience the magic we create and make memories of your own. Admission is subject to availability, capacity restrictions, applicable rules, block-out dates, and eligibility requirements.
• Access to a wide range of Disney discounts on Disney merchandise, Disney Food & Beverage, Disney Resort Hotels, Disney Cruise Line, Adventures by Disney, National Geographic Expeditions, and more. Offerings are subject to availability and may be seasonal, and subject to applicable rules, restrictions, and eligibility requirements.
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. 

We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

This position is with The Disney Store (UK) Ltd, which is part of a business we call Disney Store.

To learn more about Disney's guidelines on the use of AI for candidates, click here.

The Disney Store (UK) Ltd is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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