Executive Assistant

工作 ID 10149419 地點纽约, 纽约州, 美國 有意工作的公司 The Walt Disney Studios 日期已公佈 May 01, 2026

申請

工作概要:

Responsibilities:

Executive & Administrative Support

Provide high-level administrative support to the Sr. VP of Domestic Publicity, managing day-to-day priorities and workflow.
Manage and maintain the VP’s calendar, including scheduling meetings, long-term planning, and coordinating travel.
Coordinate meeting logistics including room bookings, invitations, agendas, materials, and handouts via Outlook.
Field a high volume of phone calls, maintain an accurate phone log, and route inquiries appropriately.
Screen and flag priority emails and communications for the VP and relevant team members.
Take and distribute team meeting notes, tracking follow-ups and action items.
Maintain team distribution lists, office documents, and internal tracking systems.
Create, update, and maintain team documents and publicity tracking materials as requested.
Handle incoming mail, FedEx requests, and office supply orders.

Publicity & Media Coordination

Manage National Breaks distribution across publicity channels.
Compile and update media outlet reports and press tracking for the VP.
Send the Daily Buzz report covering the VP’s outlets by 1:00 PM daily.
Lead the New York Reviews & Critics Grid, tracking media coverage and reviews.
Maintain and update press cheat sheets and outlet reference materials for the VP.
Support publicity campaigns by coordinating press screenings and media-related events.

Screenings, Events & Campaign Logistics

Book and manage New York theatrical screenings for press, talent representatives, and publicity events.
Coordinate RSVP management for premieres, screenings, junkets, and press events.
Arrange transportation logistics for campaigns, including premieres, press events, and junkets.
Manage event transportation and car services in New York for executives, talent, and media.
Coordinate hotel accommodations in New York for talent, filmmakers, and press when required.
Assist with domestic and international travel bookings for talent and filmmakers, including private jet requests when applicable.

Financial & Budget Management

Prepare and submit business expense reports in a timely manner.
Process and track New York publicity invoices and vendor payments.
Work with Procurement and Finance teams to process invoices and manage daily hires.
Serve as a point person for budget development and monitoring for publicity campaigns (junkets, tours, press events, etc.).
Track and manage contracts related to New York publicity initiatives.

Basic Qualifications

1+ years of administrative experience supporting the Director/Vice President level
Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion
Proactively anticipate needs of SVP and manage office time efficiently
Ability to maintain an efficient office, files, database, and information
Ability to multitask and deliver under tight deadlines with a calm, professional manner
Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
Proven competency in general administrative skills including answering the phone, filing, etc.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
Technologically savvy
Strong people skills, including the ability to work effectively as part of a team.
Ability to be flexible with work schedule. Overtime and weekends required.
Positive attitude, proactive, resourceful and flexible
Maintain standards of strict confidentiality with respect to all matters and documents

The hiring range for this position in New York, NY is $62,400.00 to $83,600.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

申請

關於The Walt Disney Studios:

超過 95 年來，The Walt Disney Studios 一直是 The Walt Disney Company 建立的基石。時至今日，其將優質電影、情節故事、音樂及舞台劇獻給世界各地的消費者。The Walt Disney Studios 坐擁一系列備受尊崇的電影工作室，包括 Disney、Walt Disney Animation Studios、Pixar Animation Studios、Marvel Studios、Lucasfilm、20th Century Studios 及 Searchlight Pictures。旗下亦設有世界級舞台表演製作商 Disney Theatrical Productions。

關於 The Walt Disney Company:

Walt Disney Company 連同其子公司和聯營公司，是領先的多元化國際家庭娛樂和媒體企業，其業務主要涉及三個範疇：Disney Entertainment、ESPN 及 Disney Experiences。Disney 在 1920 年代的起步之初，只是一間卡通工作室，至今已成為娛樂界的翹楚，並昂然堅守傳承，繼續為家庭中每位成員創造世界一流的故事與體驗。Disney 的故事、人物與體驗傳遍世界每個角落，深入人心。我們在 40 多個國家/地區營運業務，僱員及演藝人員攜手協力，創造全球和當地人們都珍愛的娛樂體驗。

這個職位隸屬於 Disney Entertainment Operations LLC，其所屬的業務部門是 The Walt Disney Studios。

Disney Entertainment Operations LLC 是提供平等就業機會的僱主。求職者都會獲得聘僱考量的機會，不分種族、宗教、膚色、生理性別、性傾向、社會性別、性別認同、性別表達、原國籍、血統、年齡、婚姻狀態、軍人或退伍軍人身份、醫療狀況、遺傳資訊或殘疾狀況、或者聯邦、州級或地方法律所禁止的其他任何基本特徵。Disney 提倡讓所有人的想法和決策都有助我們發展、創新、創造最好故事的商業環境，並與瞬息萬變的世界息息相關。

就業申請的殘疾便利安排

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, visit the Disney candidate disability accommodations FAQs. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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