Office Manager & Executive Assistant
仕事内容:
About the Role & Team
The Disney Brussels office monitors and engages on EU policy and regulatory developments affecting The Walt Disney Company's businesses, including intellectual property, media, technology, environmental and digital policy issues.
As Office Manager for the EU Global Public Policy office in Brussels, you will be responsible for ensuring the smooth and efficient day-to-day operation of the office and providing high-level administrative and executive support to the Brussels-based Public Policy team (3). As the first point of contact for institutional visitors, stakeholders, visiting Disney colleagues and executive guests, the candidate will play a key role in creating a professional, welcoming and positive experience that reflects The Walt Disney Company's values and reputation.
In addition, the person in this position will work under the supervision of and support the Vice President GPP in his daily work, particularly with calendar management, travel arrangements, meeting coordination, expense administration and logistical support. The candidate will also liaise directly with other EA’s in the company (London and Los Angeles primarily) to ensure a seamless administrative coordination and information flow.
This role will be based in our Brussels office, 4 days a week, with either a Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
You will manage the day-to-day administration and operations of the Brussels office, ensuring a professional, efficient and welcoming working environment, and providing day-to-day support to Disney colleagues visiting or working from the Brussels office to facilitate their operational and administrative needs. Specific duties will include:
Manage office facilities and service providers, including office stock (e.g. coffee, water, paper and other supplies), procurement, maintenance, repairs, cleaning, catering, building management, security and other vendors.
Coordinate with IT department on all office equipment and connectivity
Welcome visitors, providing general support to guests and always ensuring a professional representation of The Walt Disney Company.
Screen phone calls, enquiries and requests, handle them as appropriate, and manage incoming correspondence, including emails and post.
Provide executive support to the Vice President, Global Public Policy EMEA, including calendar management, meeting scheduling, travel arrangements, expense processing and coordination with colleagues across The Walt Disney Company's international offices.
Support the office's administrative and financial processes, including the management of invoices, payments, purchase orders and budget tracking in coordination with relevant corporate functions.
Liaise with internal teams across offices, external stakeholders, suppliers and business partners to facilitate effective communication and ensure the smooth running of office activities.
Organize and coordinate the logistics of internal and external meetings.
Support preparation and implementation of senior leadership visits and internal/external events (e.g. screenings, receptions, roundtables) and other events hosted by the Brussels office.
Maintain office records, databases and filing systems, and handle sensitive and confidential information with the highest degree of discretion and integrity.
Provide general administrative support to the Brussels-based Public Policy team such as travel arrangements and expense processing, as appropriate.
Required Qualifications & Skills
Professional experience in a similar position in an international or EU environment, incl. European Institutions, law firms or trade associations.
Fluency in English (written & oral) , French and Dutch mandatory, knowledge of at least one other major European language (German, Italian, Spanish, Polish) will be a plus.
Have excellent written and oral communication
Very service-oriented attitude to work.
High level of energy and enthusiasm
Ability to work in a fast-paced environment within a multinational team.
Demonstrate strong time management skills and ability to multi-task and prioritize work
Proficient computer skills, especially handling of MS-Office
Applicants must be legally entitled to work in the EU
Event management experience is preferred.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
The Walt Disney Company (Corporate):
The Walt Disney Companyでは強力なブランドが集結し、最も革新的で、広範囲にわたる影響力と尊敬される企業をグローバルで構築しています。記憶に残るエンターテインメントと体験の裏では、才能ある人材で構成された多種多様なビジネスサポートチームが、ディズニーの比類なきストーリーに生命を吹き込むために尽力しています。
The Walt Disney Company について:
The Walt Disney Companyは、その子会社・関連会社とともに、多様性あふれる国際企業として、Disney Entertainment、ESPN、Disney Experiencesの3事業を柱に、ファミリー向けエンターテインメントとメディアの世界をけん引しています。1920年代に小さなアニメ・スタジオとしてスタートしたDisneyは、今日のエンターテインメント業界において卓越した存在となりました。ディズニーは今後も、子供から大人まで、ご家族のだれもが楽しめる一流の物語や体験を生み出し続けます。Disneyのストーリーやキャラクター、体験は、世界中のあらゆる場所の消費者やお客様に届けられています。当社は40カ国以上で、従業員とキャストメンバーが一丸となり、世界的にも地域的にも歓迎されるエンターテインメント体験を創出しています。
このポジションはWDS (Belgium) B.V.B.A.という事業部門の一つであるThe Walt Disney Company (Corporate)でのお仕事です。
技術的な問題がある場合は、「よくあるご質問」をご覧ください。
採用プロセス
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ストーリーに参加する
探索できるさまざまなブランドやビジネスがあります。自分に合った機会を見つけたら、次のステップとして応募を完了させましょう。
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次の章
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この場所を探索する EMEA
ディズニー EMEAは、29カ国にオフィスを構え、59の市場で6,000人以上の従業員を擁し、非常に多様な国々での成長、イノベーション、ブランドアフィニティの推進を目指しています。
関連性の高い求人
該当する求人情報はありません。
すべての応募可能な求人を見るウォルト・ディズニー・カンパニーの文化
関連コンテンツ
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インクルージョン
Disneyは、すべての人々が受け入れられ、目標に向かって活躍してほしいと考えています。従業員とゲストの方々を温かく迎え入れ、尊重する環境を築き上げることは、私たちの企業文化とビジネスの中核をなしています。私たちは、支えとなる職場環境を構築することで、イノベーションを推進し、全従業員が歓迎され、尊重され、価値が認められていると感じられる文化の醸成に努めています。
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