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Production Coordinator - Disney Theatrical

Job ID 10093655 Location London, United Kingdom Business The Walt Disney Company (EMEA) Date posted Jul. 10, 2024
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Because our employees and cast members are at the heart of everything we do, Disney offers a competitive total rewards package that includes pay, health and savings benefits, time-off programs, educational opportunities and more.

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

About the Role & Team

Around the world, Disney Theatrical Group brings live entertainment to an audience of over 20 million people in 50 countries each year. Here in the UK & Ireland, our shows include the West End productions of The Lion King and Frozen, as well as a touring production of Aladdin the Musical. Our productions can employ around 150 people both on and backstage and are be seen by over 1.5 million people per year in the UK and Ireland.

Now, we have an opening for you to join our team and help us create magical moments! An opportunity has become available for a skilled Production Coordinator with experience within a live entertainment general management office to join us at our Lyceum offices.

In this role you would provide support for every aspect of getting a show on stage – people, logistics, budgets and will also be responsible for the efficient running of a show, including the welfare of performers, cost management and maintaining the production to a very high standard.

This role requires you to be based in the office a minimum of 4 days per week and to be flexible to work evenings and weekends, depending on production needs.

What You Will Do

  • Accountable for a smooth casting/contract process, from identification of candidates to hiring, including tasks such as casting negotiations, issuing deal memos/contracts (ensemble, swings, some principals) and serving as the day to day contact for performers’ agents and performers as the need arises.
  • Accountable for all sponsored workers on the productions collaborating closely with Disney Global mobility and external partner, Deloitte, including serving as a key contact for all international cast for the duration of their time in the production.
  • Accountable for all sponsored workers on the productions liaising with Disney Global mobility and external partner, Deloitte, ensuring all immigration paperwork is prepared and recorded as per the Right to Work standards, and annual renewals of each individual visa for the shows are up to date.
  • Support the Senior General Manager and General Manager in all aspects of the contracting process, including supervising Production Assistants in maintaining the deals tracker, attending regular meetings with the legal team on new/existing contracts, etc.
  • Support the SGM/GM in accountability of accurate financial reports and management of all areas of production budgets including preparation of production EFCs, Annual Operating Plan and P&L, Record-keeping on all US/UK recharges, contra review and reconciliation in line with contracts, as well as approve payroll on each production.
  • Support the SGM/GM in all Employee Relations/conflict issues, being the first level escalation point for Company Managers for ER/conflict issues, working in partnership with HR to bring resolution in less complex cases.
  • Be the primary contact for Marketing/Press to arrange any internal or external events involving the productions and reporting plans to SGM/GM.
  • Work closely with HR to develop new workshops as required on each production, as well as to focus on Diversity & Inclusion and Wellbeing strategies.

Required Qualifications & Skills

  • Proven experience in general management of commercial stage productions, preferably in the West End, from strategy to implementation.
  • An understanding of the requirements of maintaining a first class, large-scale west end/touring production.
  • Willingness to undertake weekend work and evenings on occasion
  • Strong organisational and interpersonal skills.
  • Strong attention to detail and ability to multitask across a diverse and changing workload.
  • Proven organisational and leadership abilities.
  • Experience of influencing at all levels internally and externally.

Preferred Qualifications

  • Open-minded, flexible in thinking and adaptable to change.
  • Ability to prioritise, problem solve creatively, and to work to strict deadlines.
  • Experience with calendar and/or reporting systems is an asset (role requires regular use of DTG’s proprietary calendar system).
  • Microsoft Office suite

We are happy to discuss any reasonable adjustments you may need to support you with the application process.

The Perks

  • 25 days annual leave
  • Private medical insurance & dental care
  • Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
  • Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
  • Excellent parental and guardian leave
  • Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

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About The Walt Disney Company (EMEA):

Disney EMEA aims to drive growth, innovation and brand affinity across an extremely diverse collection of countries with a team of over 6,000 employees operating in 59 markets with offices in 29 countries.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company Limited, which is part of a business we call The Walt Disney Company (EMEA).

The Walt Disney Company Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Hiring Process

  • Where Does Your Story Begin?

    Explore Disney Careers and the Life at Disney blog to learn about all the amazing opportunities waiting to be discovered at The Walt Disney Company.

  • Be Part of the Story

    There are many different brands and businesses to explore. Once you've found the opportunity that is right for you, take the next step by completing your application.

  • The Next Chapter

    Once you've applied, you will receive an email allowing you to access your candidate dashboard. Create your login and make sure to check your dashboard often to see your application progress.

Explore this Location EMEA

Disney EMEA aims to drive growth, innovation and brand affinity across an extremely diverse collection of countries with a team of over 6,000 employees operating in 59 markets with offices in 29 countries.


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