Executive Assistant - Walt Disney Imagineering (Project Hire/Internal Assignment)

Job ID 10105176 Location Celebration, Florida, United States Business Walt Disney Imagineering Date posted Nov. 26, 2024

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Job Summary:

About the Role & Team

Walt Disney Imagineering makes the impossible possible by combining innovation and storytelling to bring Disney stories, characters, and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

This position will be within the Show Systems studio, where we produce, make, and build the magic—taking projects from concept design or “mock-ups” to production, assembly, and installation. Our studio consists of multiple fields, including—but not limited to—A/V, Illusions, Projection, Production, Sound, Special Effects, Show Control, Show Programming and Animation, Show Mechanical Engineering, and Visual Effects.

This role is a Project Hire position with no guarantee of permanent placement. The Executive Assistant is an on-site position based in Celebration, Florida and please note relocation will not be available.

You will report to the Show Systems Executive.

What You Will Do

This individual will support four Director-level Executives within the Show Systems Studio.

As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams’ needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help!

Responsibilities will include the following:

Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department’s strategic objectives
Screen and prioritize all incoming meeting requests
Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars.
Greet guests; assist with special projects relating to guests/visitors
Create meeting agendas and circulate meeting materials
Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines
Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc.

Required Qualifications & Skills

3-5 years of administrative experience supporting executives in a corporate environment
Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, vendors, and universities
Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack
Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve
Experience engaging with high-level company executives virtually and supporting in-person technology demos
Experience supporting a multifaceted and fast-paced department or team
Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates
Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents
Flexibility to work overtime as needed in urgent situations

Preferred Qualifications

Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization
Experience with SharePoint, SAP, and Concur
Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and Company
Familiarity with MacOS, and programs such as Keynote and Airtable
Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life

Education

A Bachelor’s Degree or Equivalent Experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

#LI-AK3 #DXMedia

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About Walt Disney Imagineering:

Founded in 1952 as WED Enterprises to design and build the world’s first theme park — Disneyland — Walt Disney Imagineering (WDI) is where imagination and creativity combine with cutting-edge technology to create unforgettable experiences. WDI is the creative force that imagines, designs and builds all Disney theme parks, resorts, attractions and cruise ships worldwide. Imagineering’s unique strength comes from its diverse global team of creative and technical professionals, who build on Disney’s legacy of storytelling to pioneer new forms of entertainment. The Imagineers who practice this unique blend of art and science work in more than 100 disciplines to shepherd an idea all the way from “blue sky” concept phase to opening day.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc., which is part of a business we call Walt Disney Imagineering.

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Explore this Location Celebration, FL

The picture-perfect community of Celebration, 25 minutes southwest of Orlando, is a place like no other. Founded by The Walt Disney Company in the 1990s and named one of Forbes Magazine’s prettiest neighborhoods in America, Celebration features an idyllic downtown with architecture inspired by traditional Southern towns.