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Legal Operations Billing Specialist

Job ID 10090164 Location Burbank, California, United States / Lake Buena Vista, Florida, United States Business The Walt Disney Company (Corporate) Date posted Jul. 12, 2024
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Because our employees and cast members are at the heart of everything we do, Disney offers a competitive total rewards package that includes pay, health and savings benefits, time-off programs, educational opportunities and more.

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"I didn't think it was possible that something I did for fun - telling sports stories through stats - could become my job until I came here."

Ana, Sr. Researcher, ESPN

Job Summary:

**This role is on-site and this person will be require to be on-site 4x/week**

About the Role & Team

The Corporate Legal Operations Department seeks a detail-oriented, organized, proactive, and responsive Legal Operations Specialist to handle the processing, auditing, and reviewing of outside counsel and vendor invoices. The Specialist must have strong analytical and problem-solving skills, good judgment, and sound decision-making ability to effectively manage reviewing multiple invoices while partnering with outside counsel billing staff and internal Disney attorneys. The Specialist will need a thorough understanding of internal billing processes in accordance with Disney Legal’s Outside Counsel Billing Guidelines and Disney’s payment infrastructure.

Other key responsibilities include but are not limited to, researching and troubleshooting issues with clients and vendors, managing vendor setup, processing incoming/outgoing wires and settlements, training end users, and administering processes where billing systems interface to accounting systems (middleware/SAP).

What You Will Do

We manage and assist with Internal and External Stakeholders regarding payment and incoming funds processes. This includes,

  • Reviewing and responding to requests and questions in a timely manner from our centralized Legal eBilling email

  • Research and act on findings related to the payment processes

  • Communicate with outside counsel in a collaborative style to manage non-compliance with Billing Guidelines to drive and deliver a win-win outcome when the situation arises

  • Research incoming funds, assign account coding, enter into the system, notify cash & banking with details, and deposit checks/cash

We also handle all billing administration issues including audit, review, and processing outside counsel or vendor invoices.

  • Perform first-level invoice review to ensure compliance with Disney Legal’s Outside Counsel Billing Guidelines and Disney’s Accounts Payable Standards

  • Process incoming and outgoing cash funds related to Legal, such as settlements or recoveries

  • Review and audit all new matters to ensure accuracy for financial coding, approval route, special reporting, and general compliance with Disney’s requirements

Other duties our team handles and this person will perform include collaborating on special projects as defined by the Legal Billing Manager or Legal Operations Manager. This may include preparing ad-hoc reports, system data clean-up, and process updates

Maintain master data in systems (Legal Tracker and SAP)

Research new system features and impacts to assist in the development of a rollout plan for end-users

Lead monthly training sessions and develop training materials for new hires as needed

Required Qualifications & Skills

  • At least 3 years experience in AP or law firm

  • Extensive experience using Microsoft Office suite, specifically strong proficiency in Excel, Word, and PowerPoint

  • Able to communicate clearly and effectively to a diverse array of audiences, including senior executives

  • Ability to prioritize and multitask while meeting tight deadlines

  • Ability to coordinate and liaise with multiple departments using strong project management and sound judgment skills

  • Ability to prioritize large collection of projects and tasks, always keeping business value as the guiding principle

Preferred Qualifications

  • Passionate about transforming business operations using technology with complimentary processes and creating a culture of continuous improvement

  • Knowledgeable about Legal concepts and processes

Education

Bachelor's Degree preferred or relevant work expeirence.

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The hiring range for this position in Burbank, CA is $63,400 to $ 85,000.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC Enterprises 18 Corp., which is part of a business we call The Walt Disney Company (Corporate).

TWDC Enterprises 18 Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Hiring Process

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.

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