Secretary V, Enterprise Benefits
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About the Role & Team
Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence? If yes, then the Secretary V, Enterprise Benefits position at The Walt Disney Company might be right for you!
You would be an integral part of the organization that is responsible for and oversees the overall Benefits and Well-being programs for the entire Enterprise – empowering our employees to improve their quality of life, so they may be their best at work, at home and in their community. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.
This position supports three Enterprise Benefits Directors.
What You Will Do
- Provide day-to-day administrative support to three Directors
- Thoughtfully manage complex calendars over multiple time zones
- Review each leader’s schedule to build in time for preparation and travel
- Pivot quickly to reschedule a carefully planned day when pressing conflicts arise
- Draft professional correspondence on behalf of your leaders
- Plan and create travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
- Interact with a wide variety of internal and external partners on behalf of leadership and the team
- Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
- Plan smaller-scale team gatherings
- Onboard new employees – you will be the friendly guide that team members rely on to answer questions
- Purchase all office supplies for the department, and manage invoices, purchase orders, and vendor contracts
- Partner effectively with peers to ensure effective distribution of work and office coverage
- Create/format PowerPoint presentations for executive audiences
- Create Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
- Draft agendas for various meetings and audiences
- Triage benefits mail to the right parties
- Provide backup support for gym front desk
Required Qualifications & Skills
- At least two years in an administrative support capacity
- Demonstrated ability to handle highly confidential and sensitive information
- Sharp written and verbal communication skills, including clean grammar and a robust vocabulary
- Ability to prioritize tasks in a fast-paced environment
- Strong proficiency with all types of computers, phones and office equipment
- Advanced proficiency of Microsoft Office programs including Outlook, Word, PowerPoint and Excel; strong skills in SAP, Sharepoint, Concur, Slack, and Zoom, and the resourcefulness to learn new applications as needed
- Genuine desire to be helpful to your leaders and co-workers, to go above and beyond without being asked, to build solid inter and intra-team relationships
- Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
- Highly meticulous, organized, approachable, and friendly
- Willingness and ability to proactively improve existing processes
- Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
- Committed to develop trusting and supportive working relationships with team and peers
- Availability to work overtime without prior notice
- A professional demeanor, positive outlook, and a can-do attitude
Preferred Qualifications
- Experience at The Walt Disney Company or an HR environment
- Experience supporting leaders at Director level or above
- Experience working in a large publicly-traded company
- Both PC and Mac proficient
Additional Information
Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. Apply today!
The hiring range for this position in Burbank, California is $50,000.00 to $66,900.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
About The Walt Disney Company (Corporate):
At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.
About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Disney HR Strategies & Services, LLC, which is part of a business we call The Walt Disney Company (Corporate).
Disney HR Strategies & Services, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS
The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
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